Rules

1§ Name and Location

The name of the association is Tampereen YK-yhdistys – TAYK ry, with an unofficial abbreviation of TAYK. The association is located in Tampere

2§ Objects and purposes of the association

The purpose of the association is to promote the United Nations, its principles, goals, and its general visibility in the Tampere region

The objects of the association are:

  1. i) to organize discussion, training, and cultural events
  2. ii) working in cooperation with other associations

iii) to organize introductory and educational trips for its members

  1. iv) to practice informing, publishing and research activities
  2. v) to prepare motions and give public statements to public and private actors

To support its activity the association may:

  1. i) arrange fundraisers, sales, and lotteries once in possession of appropriate permits
  2. ii) practice voluntary work

iii) practice publishing activities related to its own field

  1. iv) apply for grants and accepts donations and testaments
  2. v) dedicate necessary movable and fixed assets for its operation
  3. vi) organize paid functions and other such events

and practice other similar small-scale fundraising activities to support the associations activities

3§ Members

Anyone who accepts the purpose and rules of the association may join as a member

4§ Resignations and Expulsions

Members have the right to resign from the association by:

  1. i) informing the board or its chair in writing

OR

  1. ii) having the resignation noted in the minutes of an association meeting

Members are subject to expulsion by the board if the member has:

  1. i) failed to pay the two latest overdue membership fees,
  2. ii) otherwise failed to fulfil the obligations they have accepted by joining the association,

iii) with their conduct within or without the association considerably damaged the association, OR

  1. iv) failed to fulfil the conditions for membership named in law or the rules of the association

5§ Subscriptions and membership fees

The size of the subscription and annual membership fees collected are decided during the autumn meeting. At the moment only a subscription fee is collected. Membership is in effect until the member informs the board of their desire to resign from the association.

6§ Board

The affairs of the association shall be managed and controlled by a board which includes the chair, 2-8 actual members, and 2-8 deputy members as selected during the autumn meeting.

The term of the board is one calendar year.

The board selects a vice chair from within itself, and from within or without a secretary, treasurer, and other necessary officials.

The board convenes from the chairs, or if they are prevented, from the vice chairs invitation when they see it necessary or when at least half of the board members demand it.

The board is in quorum when at least half of its members, including the chair or vice chair, are present. Ballots are resolved by a simple majority of the votes. In the case of a tie the vote of the chair decides. However, a tie during an election is resolved via a random draw.

7§ Signing on behalf of the association

Persons entitled to sign on behalf of the association are the chair, vice chair, secretary, or treasurer of the board. Two as one.

8§ Accounting period and audit

The accounting period of the association is one calendar year

The financial statement, its associated documents, and the annual report must be given to the auditors at least three weeks before the spring meeting. The auditors must give a written statement at least two weeks before the spring meeting to the board.

9§ Meetings of the association

The association will hold two full/actual meetings annually.

The spring meeting of the association will be held during the january-may period and the autumn meeting will be held during the september-december period on a date of the boards choosing.

An additional meeting will be held either when the assembly chooses todo so, when the board sees it necessary, or when at least one tenth (1/10) of the associations members with voting rights require it in writing from the board concerning an explicitly mentioned topic. The meeting must be held within 30 days starting from the day the requirement has been presented to the board.

At the meetings of the association each member has the right to one vote.

The decision of the meeting of the association will be the opinion that has been supported by over half of the given votes, unless otherwise mentioned in the rules. If the votes are even the vote of the Chair will decide, however in the case of elections a lottery will instead be held.

10§ Convening a meeting of the associations

The board must invite its members to the meeting at least seven days before the meeting takes place, in writing.

11§ Full/actual meetings

At the spring meeting of the association the following topics will be addressed:

  1. The opening of the meeting
  2. Choosing the Chair, secretary, and two scrutinizers for the meeting, and if necessary, two tellers.
  3. The quorum and the lawfulness of the meeting will be recorded
  4. The agenda of the meeting will be accepted
  5. The balance of the accounts, the annual report, and the testimony of the auditors will be presented
  6. The confirmation of the account balance and the discharging of liability will be decided upon for the board and other accountable parties
  7. The other matters specified in the meeting invitation will be addressed.

At the autumn meeting of the association the following topics will be addressed:

  1. The opening of the meeting
  2. Choosing the Chair, secretary, and two scrutinizers for the meeting, and if necessary, two tellers.
  3. The quorum and the lawfulness of the meeting will be recorded
  4. The agenda of the meeting will be accepted
  5. The action plan, the financial incomes and expenses estimate, and the size of the membership- and signup fees will be confirmed for the next year
  6. The Chair of the board and other members will be chosen
  7. One or two auditors and one or two respective deputy auditors will be chosen
  8. The other matters specified in the meeting invitation will be addressed.

If a member of the association wishes to have a topic addressed at a spring- or autumn meeting of the association, they are to inform the board in writing with enough advance warning that the topic can be included to the invitation to the meeting.

12§ Changing the associations rules and the dissolution of the association

The decision to change the rules and to dissolve the association must be made at a meeting of the association with at least a three quarters majority (¾) of the given votes. The invitation to the meeting must mention if the rules are to be changed or if the association is to be dissolved.

If the association is dissolved the funds of the association will be used to promote the intent of the association, in a manner which is to be decided during the meeting during which the decision to dissolve the association has been made. If the association is abolished its funds will be used for the same purposes.

© TAYK ry – Tampereen YK-yhdistys

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